Amanotes Careers | Senior Office Operations Specialist (Based in HCMC)

Senior Office Operations Specialist (Based in HCMC)

Office & Workplace Services / Ho Chi Minh City, Vietnam

Objectives

  • Senior Office Happiness Operations Specialist is responsible for managing various areas relating to the workplace: office management, vendor management, office operations budget & expense management and coordinate for internal engagement activities to bring employees the great experience in a positive and productive working environment.

What you will do

  • Office Management (30 %)        
  • + Managing the workspace to ensure it promotes collaboration and productivity and bring employee good experience at the workplace.
    + Ensure efficient operation of office equipment and facilities, and address any maintenance or repair needs.
    + Manage office layout & space utilization, making sure the workspace is used efficiently
    + Supervise and coordinate administrative staff, Tea-lady, including hiring, training, assigning tasks, and conducting performance evaluations.
    + Develop and implement administrative policies and procedures to ensure compliance with organizational goals, industry regulations, and legal requirements.

  • Budgeting and Expense Management (20 %)        
  • + Develop and manage budgets for administrative expenses, and monitor expenditures to ensure adherence to budgetary limits.
    + Review and approve invoices, purchase orders, and expense reports, and reconcile financial records as necessary.

  • Vendor Management: (10 %)        
  • + Manage relationships with external vendors, negotiate contracts, and ensure timely delivery of services or supplies.
    + Evaluate vendor performance and address any issues or concerns.

  • Event Coordinator (10%)        
  • + Handle logistical details and resolve any issues: happy hour, yep, company trip, town hall, internal events,...

  • Business travels support (20%)        
  • + Manage accounts & payments for business travels: Grab, Be, Taxi agents...
    + Travel Arrangements: Booking flights, accommodations, travel Insurance: for employees traveling on business trips.
    + Visa and Passport Assistance: Providing guidance and support for obtaining visas, renewing passports, and ensuring all necessary travel documents are in order.
    + Emergency Assistance: Providing 24/7 support and assistance for employees in case of emergencies, such as medical issues, flight cancellations, or lost luggage.
    + Post-Trip Follow-Up.

  • Other task up on assignments from Line Manager.

Qualifications

  • At least 4 years of experience in a Senior Office Operation Specialist/ Office Operation Lead.
  • Proven experience in administrative management for dynamic working environments or similar roles. Be able to independently manage the office operations activities on daily basis.
  • Have a good customer-centric and continuous improvement mindset to bring employees a great experience at the workplace.
  • Strong communication skills (both written and verbal) to work with vendors and related stakeholders.
  • Knowledge of relevant regulations and compliance requirements for workplace management.
  • Strong problem solving & multi-tasking skills.
  • Good project management & risk management abilities.
  • Be proactive, can-do attitude. 
  • Open-minded, highly adaptable; comfortable with change and ambiguity.
  • Proficiency in Microsoft Office suite and other relevant software applications.
About Amanotes

We are Amanotes - a dynamic interactive music company that's using 
cutting-edge technology to transform how people experience music. Since 2014, we have dominated the global simple music game market with over 3 billion downloads and more than 100 million monthly active users. As world’s top Music Game Publisher and top App Publisher from Southeast Asia by downloads, our ambition is to create the world's #1 interactive music ecosystem where “Everyone Can Music” in any way they want.

As we embark on our journey, we're working hard to broaden our portfolio with more advanced products like music gaming hub, music simulation, and music education apps. Come join our music-filled workplace and let's create some magical music experiences together!

How To Apply?

Click the button or contact us at talents@amanotes.com.

How do we hire

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