Office Operations Specialist (Based in HCMC)

Office & Workplace Services / Ho Chi Minh City, Vietnam

Objectives

Office Happiness Operations Specialist is responsible for managing various areas relating to the workplace: office management, vendor management and coordinate for internal engagement activities to bring employees the great experience in a positive and productive working environment.

+ Maintain a clean and organized reception area

+ Ensure professional & courteous greeting and assistance to visitors/ clients

+ Answer all incoming calls and handle caller’s inquiries

+ Welcome, instruct & guide newcomers in the office

B. OFFICE MANAGEMENT: Work with line manager to ensure office runs smoothly.
Office Support:

+ Support On/Offboarding for employee (Parking, access card, welcome kit... ).

+ Keep, maintain, and distribute office supplies (stationery, pantry supplies, ink, water,etc).

+ Ensure the good conditions of the office facilities and arrange maintenance/repair when required.

+ Manage the meeting rooms, company facilities & assets.

+ Ensure all admin important documents are filled correctly & timely.

+ Be in charge of the courier service (mailing IN/OUT) & keep track these received items properly via a tracking sheet

+ Manage the payment requests for admin expenses effectively and proactively highlight to Manager if any abnormal increase in particular expense.

+ Propose ways to improve administrative processes & better cost management.

+ Support on the event (monthly/ yearly: Roadshow, Talkshow, Mid Autum, company trip, YEP, etc) when required: logistics, venue,...

At least 1 years of experience in similar roles.
Customer experience mindset.
Good communication (written and spoken) in Vietnamese & English to work with vendors and related stakeholders.
Good at time management, problem solving and multitasking.
Excellent command of Office tools.